Overload Guidelines

Note: Graduate Assistants are not included in this policy. Overload requests for Graduate Assistants must follow the Graduate School's policy and procedures.

1. The Dean or Major Unit Head must consider the overload request in accordance with its mission, the Strategic Plan, and the need to balance each employee's workload.
2. The employee must be working 100% time.
3. The project is for credit instruction, non-credit instruction or administrative activities that are not part of regular duties.
4. The overload is for a specific time period and a certain amount of money.
5. The request must be submitted in advance of overload period.
6. The period of time is arranged so that it does not interfere with employee's regular duties.
7. The employee has permission of supervisor to work on an overload basis.
8. No overloads for Non-exempt staff.

1. Overload requests must be processed via Workday for faculty, librarians and exempt staff.
2. All Workday overload requests will include:
   1. One of two overload types in the Supplemental Pay Job Family:
      1. Teaching Overload Job Profile - teaching for credit instruction;
      2. Non-Teaching Overload Job Profile - non-teaching, administrative overload;
   2. Specific beginning and end date of project;
   3. Amount of compensation to be received; and,
   4. A comment in the Workday transaction must include the nature of the overload assignment, the name of the person's supervisor(s), and the date the supervisor(s) approved the overload.

The Division of Academic Affairs seeks to limit teaching overloads to one course per semester or term. However, based on need, subsequent requests will be considered. Non-teaching overloads are limited to 20% (8 hours per week). Non-teaching overloads cannot run concurrently. The 20% is based on the time period of the overload and not the annual salary.